Grapevine, Texas
Grapevine Limousine & Black Car Service, Since 1998
Gaylord Texan convention shuttles, Historic Main Street wine tours, Great Wolf Lodge family arrivals, Christmas season group transportation, and the shortest airport run in the metro.
Get a quote Call (254) 269-547428 years serving Texas since 1998 • 5.0 stars on Google • 24/7 live dispatch, real people
The closest city to DFW, and the one with the most reasons to visit that have nothing to do with flying
The Gaylord Texan runs conventions year round. Great Wolf Lodge brings families in every weekend. Historic Main Street has become a genuine wine destination with tasting rooms up and down the street, and at Christmas the whole town turns into an event.
That mix means we are here for conference shuttles on a Tuesday and wine tours on a Saturday, which are almost opposite jobs. One is a set schedule and a headcount. The other is a block of hours and a chauffeur who does not mind waiting.
Because the airport is essentially next door, most of our Grapevine work is not airport work at all. When it is, we can accommodate later departures than anywhere else we serve.
FBO arrivals near Grapevine
Grapevine sits right at DFW, with the metroplex business aviation fields a short run in either direction.
- Dallas Love Field (DAL): About 30 minutes east. Business Jet Center, Signature, Atlantic Aviation and Jet Aviation.
- Fort Worth Meacham (FTW): Roughly 25 minutes west. Texas Jet, American Aero FTW and Cornerstone.
- Addison Airport (ADS): North Dallas, about 35 minutes. Million Air Dallas, Atlantic Aviation and Galaxy FBO.
- Alliance (AFW): North Fort Worth, built for larger aircraft, a straightforward run northwest.
How we handle an FBO arrival
- Tail number tracking where the aircraft is trackable. Where it is not, we confirm arrival directly with the FBO front desk
- Meet and greet is complimentary at FBOs, planeside where the operator allows vehicles on the ramp, otherwise inside the terminal
- Arrivals are billed hourly with a two hour minimum, because private schedules move. A ninety minute slip should not turn into a dispute over a point to point fare
- Departures are standard point to point unless wait time runs past 30 minutes, which converts the trip to hourly, at your call and subject to schedule
- Unmarked sedans and SUVs, NDAs on request. Standard for crew moves, client entertaining, and anyone whose movements are the point
Grapevine to DFW and Love Field
DFW is essentially next door, which makes Grapevine unusual. The airport run is short enough that we can accommodate later departures than anywhere else we serve. Love Field is a straightforward run east.
Airport transfers are always point to point with no hourly minimum, any day, any hour.
- Flight tracking on every booking. We adjust to your actual landing time, not the schedule
- Complimentary wait time: 30 minutes on domestic arrivals, 45 on international, 15 on departures. A rideshare driver waits about five
- Curbside is standard. Meet and greet inside at baggage claim with a name sign is a $25 add on chosen at booking
- Airport transfers are always point to point. No hourly minimum, any day, any hour
Grapevine hotel and convention transfers
Grapevine has more convention and resort capacity than anywhere else in the metro outside downtown Dallas, and shuttle loops are a large part of what we do here.
- Gaylord Texan Resort & Convention Center
- Great Wolf Lodge
- Hilton DFW Lakes Executive Conference Center
- Embassy Suites Grapevine and the Main Street cluster
- The DFW north entrance hotel cluster
- Courtyard and Hyatt Place Grapevine
For conferences and multi day events we run shuttle loops between the hotel and the venue on a set schedule. Sprinters, minibuses or coaches depending on headcount. One booking, one point of contact, one invoice.
Where we drop off in Grapevine
- Gaylord Texan Resort and Convention Center: Convention and conference transportation, from a single Sprinter to synchronized multi vehicle shuttle loops on a set schedule.
- Historic Main Street: Wine tasting rooms up and down the street. Tours are booked hourly, and weekends carry a four hour minimum on smaller vehicles.
- Great Wolf Lodge: Family arrivals and departures, usually straight from DFW.
- Grapevine Mills: Group shopping runs and visitor transportation.
- The Grapevine Vintage Railroad depot: Event arrivals and private charters.
- Grapevine Lake venues: Lakeside weddings, receptions and guest shuttles.
Event trips are booked as a block of time rather than a one way fare. The roads around any venue are gridlocked for an hour after it ends. Reserving the block keeps the same vehicle and chauffeur with you, somewhere secure for coats and bags, and a guaranteed ride home at the hour you choose.
Your whole group, one vehicle
Vehicles are assigned by what is closest and available for your date and time.
| Vehicle | Passengers | Typically used for |
|---|---|---|
| Executive sedan | Up to 3 | Airport and FBO transfers, solo business travel |
| Cadillac Escalade ESV | Up to 6 (4 with full luggage) | Airport runs with bags, small teams |
| Executive Sprinter | Up to 14 | Corporate teams, conference shuttles, long distance |
| Limo Sprinter | Up to 13 (14 bags) | Weddings, birthdays, nights out |
| Stretch limousine | 8 to 10 | Wedding photos, prom arrivals, milestones |
| Limo bus | 20 or 35 | Large celebrations, group event transfers |
| Minibus | 20 to 36 | Corporate shuttles, road trips, conference loops |
| Midsize coach | Up to 44 | Conventions, group airport transfers |
| MCI motorcoach | Up to 56 | Long distance charter, team travel, conventions |
Grapevine to Houston, Galveston, Austin and San Antonio
For a group with luggage, driving to another Texas city is often faster door to door than flying, and frequently cheaper once you count four airfares, bag fees and a rental car at the other end.
| Destination | Approximate drive | Common reasons |
|---|---|---|
| Austin | About 3.5 hours | Capitol business, UT weekends, F1 at COTA, conferences |
| Houston | About 4 hours | Energy corridor meetings, Medical Center, conventions |
| San Antonio | About 4.5 hours | River Walk trips, conventions, family travel |
| Galveston | About 5 hours | Cruise embarkation and return |
The door to door math
A flight to Austin is about an hour. Even from Grapevine, where the airport is minutes away, it is still two hours before departure, a wait for bags, and a rental counter on arrival. Realistically four hours door to door, and you still do not have a car at your hotel. We leave from your front door and arrive at theirs.
When it is actually cheaper
One traveler on a cheap fare will usually still fly, and we will tell you so. The math flips with a group: four or more people, or anyone carrying golf clubs, trade show materials, or equipment that costs extra at the counter. One vehicle, one rate, split however many ways.
The car is yours all day
Book hourly and the vehicle and chauffeur stay with you. Three meetings across Houston, a site visit and a dinner, a full day in Austin and back the same night. One booking, no rebooking between stops.
Long distance runs are quoted garage to garage including the empty legs, so the number you see is the number you pay. Larger vehicles are quoted on a mileage rate that moves with fuel, and overnight trips add the chauffeur’s hotel and per diem. Outside the Dallas Fort Worth area we work with trusted operators we have used for years. Cross country motorcoach charter available on request.
Executive travel for Grapevine businesses
- Consolidated monthly billing with detailed trip reports, so expenses reconcile without chasing receipts
- Net 30 terms with approved credit and a purchase order
- One point of contact who knows your account, not a call center reading a script
- Standing arrangements for recurring runs: airport pickups, client entertaining, employee shuttles
- Traveler notes on file. Temperature, music or quiet, the door they prefer at the office. Book a second time and nobody repeats it
- Convention and conference shuttles from a single Sprinter up to a synchronized multi vehicle fleet
Why Grapevine books us
- Convention shuttles are a specialty: One booking, one point of contact, one invoice, and a schedule that actually holds across multiple vehicles.
- A person answers: Live dispatch, 24 hours a day. Not an answering service, not a callback queue. When a flight slips to 1 a.m. someone picks up and moves a vehicle.
- Written before you ride: Vehicle, rate and terms confirmed in writing before your trip. No surge pricing, no surprises on the invoice.
- Vetted chauffeurs: Background checked and drug screened before their first trip, driving records pulled and monitored on an ongoing basis, defensive driving completed, and supervised trips before driving a client alone.
- One vehicle, whole group: Sedans through 56 passenger motorcoaches. Whatever the headcount, your group travels together in one vehicle instead of splitting across several.
- Discreet by default: Sedans and SUVs are unmarked. We sign nondisclosure agreements on request.
- Since 1998: Twenty eight years, family owned and operated, same name the whole time. Most operators serving this area are under ten years old or dispatch from another state.
Grapevine questions
Do you run wine tours on Main Street?
Yes, booked hourly. Weekend tours carry a four hour minimum on smaller vehicles and five to six on larger ones.
Can you shuttle a conference group from the Gaylord?
Yes, in Sprinters seating 13 or 14, minibuses from 20 to 36, or motorcoaches up to 56 for larger groups. We run loops on a set schedule between the hotel and the venue.
How late can I leave Grapevine for a DFW flight?
Later than anywhere else we serve, since the airport is minutes away. We still recommend a cushion, and our chauffeurs monitor the entrance roads on the day.
How far in advance should I book?
Two to four weeks is comfortable for most trips. Prom season, graduation weekends, PGA and F1 weekends, and the run up to Christmas commit vehicles across the whole Texas market months out, so those need far more notice. Same day is often workable for a sedan or SUV, less so for anything larger.
Is there an hourly minimum?
Airport transfers never carry one, in either direction, on any day. Friday and Saturday carry a four hour minimum on smaller vehicles and five to six hours on larger units. Proms, concerts and sporting events run five to six hours. FBO arrivals are billed hourly with a two hour minimum. Exceptions can be worked out with management, so ask.
Do you require a deposit?
Yes. All trips require a deposit to lock in the date and time, and deposits are non refundable. Your vehicle, rate and terms are confirmed in writing before you ride.
What are the cancellation windows?
Sedans and SUVs, 48 hours. Sprinter vans, 7 days. Minibuses and motorcoaches, 14 days. Late cancellations are charged in full. The exact terms for your booking are listed on the signed confirmation.
Do you run hotel and conference shuttles?
Yes. For conferences and multi day events we run shuttle loops between the hotel and the venue on a set schedule, using Sprinters, minibuses or coaches depending on headcount. One booking, one point of contact, one invoice.
How far will you travel?
Across the whole state as a matter of routine, and worldwide through our affiliate network. Cross country motorcoach charter is available on request. Long distance work is quoted garage to garage including the empty legs, with larger vehicles on a mileage rate that moves with fuel, and overnight trips adding the chauffeur's hotel and per diem.
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Get a quote Call (254) 269-547428 years in Texas • 5.0 stars on Google • 24/7 dispatch
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